![]() In short, make sure you take everyone’s time zone into account when setting meeting times. if it’s outside of their normal working hours. for a check-in or stay up late for a meeting at 10 p.m. After all, no one wants to get up at 5 a.m. When working across time zones, it is important to set fair meeting times. Encourage your employees to block off time for lunch breaks and refrain from checking work emails or Slack messages outside of business hours. The best way to close any cultural communication gaps is to facilitate an open discussion about working hours and expectations. Make sure you don’t let your dispersed team members hop on a call at 7 am just because it’s convenient for you.įor improved transparency and better coordination, use a tool that lets team members share their work calendars. Be sure that your entire team is able to find times that work for all of them. It is equally important for managers to schedule meetings within their teams’ working hours. A shared team calendar might be helpful as everyone can see each other’s availability. You need to help your people communicate clearly their preferred work hours and set boundaries with the teams they work with, regardless of whether they’re located outside of your main office or working on a hybrid team. Clearly communicate time zone boundaries. You are responsible for sharing any changes in your schedule, whether you are switching shifts or clocking out early. Why? You can avoid misunderstandings by making your office hours visible in your email signature, work chat profile, LinkedIn account, and Google profile.Īlso, don’t forget to update them whenever necessary. Or, you could drop your calendar link into your online profiles. Having trouble communicating your schedule? Consider sharing your online calendar with your peers, Give an example of a situation when you’re able to be contacted - even though you’re off-the-clock. You can also use this opportunity to set boundaries. When introducing yourself, let your colleagues know your schedule and preferred communication channels. You should immediately let people know what time zone you live in. Immediately notify third parties of your location. You can, however, overcome these challenges with the right tools and approaches. In addition, you can essentially operate round-the-clock. One advantage is that you can draw on a broader and more diverse pool of talent and skills. In spite of the challenges, the upsides far outweigh the drawbacks. However, from a business standpoint, it is hard to argue against operating across multiple time zones. Suffice it to say, when working with teammates in different time zones, finding a good time for a meeting is a constant battle full of compromises. ![]() Moreover, scheduling meetings can be difficult, inconveniencing those who have to attend, especially early in the morning or late in the evening. Additionally, team members can find it harder to collaborate in an asynchronous environment, and it can take a while for them to adjust. When you have a colleague in Portugal and another in India, it’s harder to keep track of time. Easy, right?īut what if you’re working with a remote team that’s spread all over the world? For example, the difference between East and West is three hours in the United States. However, it’s usually not a problem since everyone knows their region’s time zone. Even though we’ve tried to reinvent time zones, we still can’t agree on a universal system. ![]() Eventually the rest of the world began to use this system, shaping the time zones we know today.It can be challenging to keep track of time zones. Other countries created their own standard times and, in the late 1880s, the International Meridian Conference proposed a standardised 24-hour day, starting off at midnight GMT. ![]() However, in 1855, the Royal Greenwich Observatory started transmitting time signals and in 1880, the Greenwich Mean Time (GMT) became the country’s official standard time. In 1847, British railway companies began to standardize the time they were using by providing their staff with portable chronometers, resulting in what became known as ‘Railway Time’. A better system was required to enable an efficient operation of railways and new telecommunication systems. Since the time calculations were based on the position of the sun, they could vary by four minutes for each degree of longitude. In the nineteenth century, when mechanical clocks began to become popular, time was calculated locally. Time has traditionally been measured according to the position of the sun in the sky, which is different depending on where you are in the world. ![]()
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